Equipment Maintenance Software for Landscaping & Lawn Care Companies
Track every mower, truck, trailer, and piece of handheld equipment in your fleet. Schedule seasonal maintenance so your crews are ready when spring arrives. Let operators report issues from the field and keep your mechanics organized with digital work orders. NovaGear is the landscaping equipment maintenance software that helps you stay profitable all season long.
Free up to 5 equipment. No credit card required.
Challenges landscaping companies face
The busy season waits for no one. Here is what breaks down when equipment maintenance is not organized.
Equipment fails during peak season
Your best zero-turn mower breaks down on a Tuesday in July, and the crew loses the rest of the day while the mechanic scrambles to diagnose the problem. NovaGear tracks preventive maintenance so blade changes, oil services, and belt replacements happen before equipment fails in the field.
Seasonal maintenance gets forgotten
Winterization should happen in November, but you are finishing leaf removal and it slips. Spring startup should happen in March, but you are busy quoting new contracts. NovaGear sends automatic reminders for seasonal maintenance tasks so nothing falls through the cracks between seasons.
No visibility into true equipment costs
You know truck 7 is old, but is it actually more expensive to maintain than truck 3? How much did you spend on mower blades last season? Without tracking costs per piece of equipment, you cannot calculate true profitability per crew or per route. NovaGear tracks every maintenance cost so you can see the real numbers.
Operators cannot report problems easily
A crew leader notices the trailer lights are out, but by the time they get back to the shop, they forgot to mention it. Or they call the office and the message gets lost in a busy day. NovaGear lets operators scan the asset tag and report issues with photos and notes right from the job site.
Fuel costs are a mystery
Fuel is one of your biggest expenses, but do you know which truck burns the most? Is that new mower actually more fuel-efficient than the old one? NovaGear tracks fuel consumption per piece of equipment so you can see cost per mile, gallons per hour, and spot trends over time.
Off-season mechanic work is unorganized
Winter is when your mechanic should be rebuilding, servicing, and preparing equipment for spring. But without a clear list of what needs work, priorities get confused and things get missed. NovaGear work orders give your mechanic a prioritized queue of jobs to complete during the off-season.
Built for seasonal businesses
Landscaping is seasonal. Your maintenance software should understand that.
Startup Prep
Service plan reminders for blade sharpening, oil changes, tire inflation, and battery checks before the first job. Make sure everything is ready to roll.
Peak Season
Operators report issues from the field. Mechanics turn around repairs quickly with clear work orders. Service reminders keep PMs on schedule even when the crew is maxed out.
Wind Down
Track leaf removal equipment. Schedule end-of-season inspections. Start building the off-season maintenance list so your mechanic has a clear plan for winter.
Off-Season
Winterization reminders for every machine. Work orders for rebuilds, paint, and major repairs. When spring arrives, your fleet is in peak condition and ready to earn.
Simple enough for your whole crew
Your crew leaders are not IT professionals. NovaGear is designed so anyone can use it with zero training.
Crew Leaders
Scan the asset tag on any piece of equipment to instantly see its status, recent maintenance, and report a problem. Log fuel fill-ups and meter readings at the end of each day. Submit issue reports with photos so the shop knows exactly what is wrong. The mobile interface is fast and simple, designed for gloved hands on a small screen.
Mechanics
See a clear work queue of assigned jobs. Clock in and out of work orders to track labor time accurately. Log parts used so inventory stays current. When a job is done, the service record is automatically created. During the off-season, work through the maintenance queue systematically to prepare for spring startup.
Owners & Managers
Fleet health dashboard shows every piece of equipment with a color-coded status. Service reminders show what is overdue and what is coming up. Cost reports reveal true profitability per truck and per crew. Know exactly when it is time to replace aging equipment instead of guessing based on how often it seems to break.
Landscaping FAQ
Yes. NovaGear tracks any type of equipment. Organize by type, crew, or route. Set different service plans for different equipment types. A zero-turn mower gets blade changes every 50 hours while a truck gets oil changes every 5,000 miles, all tracked in the same platform.
Create service plans with calendar-based intervals for seasonal tasks like winterization, spring startup, and end-of-season inspections. NovaGear sends reminders when these tasks are due so you never miss a seasonal service window.
Yes. Your crew leaders scan asset tags, tap a button to report problems, and submit. No training required. The mobile interface is designed for speed and simplicity. Even your least tech-savvy crew member can use it after seeing it once.
It is $5 per piece of equipment per month with unlimited users. A landscaping company with 20 pieces of equipment (trucks, mowers, trailers) would pay $100/month. Free up to 5 equipment to get started with no credit card.
Keep your crews rolling all season long
Join landscaping companies that manage their fleet maintenance with NovaGear. Free up to 5 equipment.