Fleet & Tool Management Software for HVAC and Mechanical Contractors
Track service vans, compressors, and tools across your field crews. Schedule preventive maintenance on company vehicles and equipment. NovaGear keeps your HVAC operation running without equipment surprises on a customer call.
Free up to 5 equipment. No credit card required.
Challenges HVAC contractors face
If you manage a fleet of service vans and field tools, these problems are probably costing you money right now.
Vans and trucks going out of service unexpectedly
A tech's van breaks down on the way to an emergency call. Preventive maintenance on service vehicles is as important as the HVAC equipment they're servicing. Missed oil changes and skipped inspections turn into roadside breakdowns at the worst possible moment.
Tools going missing or wearing out unnoticed
High-value tools — vacuum pumps, leak detectors, refrigerant recovery units — disappear or degrade without tracking. Knowing what each tech has keeps accountability and reduces replacement costs when a tool is nowhere to be found.
No record of what is on each truck
When a part is needed and the tech says "I don't have it," the question is: was it ever stocked? Equipment and parts assigned to specific vehicles need to be tracked so dispatchers can answer that question without a phone call to the field.
Vehicle maintenance skipped during busy season
Summer peak season means oil changes get pushed back and "it can wait" turns into a breakdown. Automatic reminders keep PM on schedule regardless of how busy the dispatch board looks — your fleet manager does not have to track it manually.
Multiple crews, multiple locations
Technicians working different territories with different vans need a single system their dispatcher and manager can see without calling each one. NovaGear gives every asset a live profile accessible from any device, anywhere.
No visibility into true cost per truck
Is the old van worth keeping or is it cheaper to buy a new one? Without tracking repair costs per vehicle, the decision is guesswork. NovaGear records every repair, part, and labor hour against each asset so the answer is in the data.
Features HVAC contractors use most
Fleet Vehicle Tracking
Service van profiles with make, model, year, VIN, and mileage. Track registration and insurance expiration dates. Mileage-based preventive maintenance triggers.
Preventive Maintenance
Oil changes, tire rotations, and brake inspections triggered by mileage. Automatic reminders before service is due. Service history attached to each vehicle for resale and compliance.
Work Orders
Schedule vehicle repairs, track labor and parts, and close out jobs with a complete service record. Mechanics clock in and out from their phone. Managers see open work in real time.
Tool & Equipment Tracking
High-value tools assigned to specific techs or trucks. Scan asset tags for instant lookup. Know exactly who has the vacuum pump and when it was last calibrated or serviced.
Issue Reporting
Technicians flag vehicle or tool problems without calling the office. Photos attached. Issues automatically create work orders so nothing falls through the cracks.
Cost Reporting
True cost per vehicle including parts, labor, and downtime. Make data-driven repair-vs-replace decisions. See which van is eating your margins before it becomes a bigger problem.
How it works for your crew
Every role on your team gets the right tools without the complexity they do not need.
Field Technicians
Report vehicle issues, log mileage, and flag tool problems — from the job site. Scan asset tags with their phone. No training required. Works offline in basements and buildings with no cell signal.
Shop / Fleet Mechanic
Work through a clear PM queue. Clock in and out of repair jobs. Log parts used from inventory. Close out work orders with full service records. Paperwork handled — focus on the actual repair.
Service Manager / Owner
Fleet health dashboard shows every van and tool at a glance. Upcoming PM reminders keep maintenance on schedule even during peak season. Cost-per-vehicle reporting makes fleet decisions easy.
HVAC FAQ
Yes. Fleet assets like service vans and trucks are $5/mo each. Field equipment like vacuum pumps, leak detectors, and refrigerant recovery units are $1/mo each. All in one platform with no feature tiers.
Yes. Mileage is a primary meter type in NovaGear. Set oil changes at 5,000 miles, brake inspections at 25,000, and tire rotations at 10,000 — all on the same van. Reminders go out automatically before the interval is hit.
Yes. Operators can report issues with photos from any device, with or without cell service. Reports sync when connectivity returns and automatically create work orders so nothing gets dropped. No need for a tech to call the office.
$5/mo per service van or truck, $1/mo per tool or small equipment piece. Free up to 5 of each to get started — no credit card required. Unlimited technicians and office staff at no extra charge.
Keep your service vans on the road and your tools accounted for.
Join HVAC and mechanical contractors managing their fleet with NovaGear. Free up to 5 equipment.